Here is a summary of actions taken by the Board of Directors at its Aug. 22 meeting.
The board is considering moving toward an electronic system of voting for all governing document changes and board elections. The board heard a presentation from Votegrity, a company that provides voting services for HOA-type communities. A company representative conducted a Zoom presentation and demonstration of how its system works. Under the system residents would have the option of voting via paper ballots or from their home computers, using unique identifiers. The board will gather more information, including a cost analysis, with an eye towards possibly
implementing the system for an upcoming vote on a proposed CC&R amendment instituting a new Capital Contribution Fee for new home purchasers.
The board approved on a 5-4 vote a measure requiring administration to prepare an initial proposed 2024 budget based on 2023 spending levels. The proposal generated extensive debate, with proponents arguing it would be a more effective way to reduce costs and opponents arguing that it would not give administration an opportunity to identify programs and improvements the community needs. Several open meetings on the 2024 budget will be held in October.
Approval was given for a road resurfacing contract for work on Big Stump Mountain Trail, Bald Eagle Bend, Little Hendricks Mountain Peak, Buckskull Court, Coachwhip Trail, Moonshine Bent and the Tavern handicap parking area. The work, costing $938,875, will be begin in September.
The board approved a $1,950 contract to remove asbestos from the old recycle building, and a$11,300 contract to demolish the structure. No date has been set for the work to begin.
The board heard the first reading of a proposed change in the community rules and regulations that would prohibit fishing at the spillway. Final approval is scheduled for the September meeting.
Boat storage changes also are proposed with a first reading, clarifying that boats must be stored in their assigned spaces. Final approval will be in September.
The board gave final approval to submitting a proposed CC&R change to the community establishing a capital contribution fee for new home buyers. The $2,500 fee is designed to generate additional funds for road maintenance and improvement. It would not apply to lot sales, or to Bent Tree residents of record who purchase another home here. It also would not apply to heirs of current residents. A town hall meeting is scheduled for Sept. 13, 7 p.m., at Club Tamarack, to explain the amendment and answer questions.
The board gave approval for friends and family of the late Tori Russell Ennis to place a memorial bench in her memory at the Memorial Garden waterfall.
The board approved the appointment of Gerald Lambert to the Architectural Committee.
--Glen Harris, Board President
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